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Terms

A term is a division of the year, a block of weeks during which the organisation holds classes. These divisions may also be called semesters, quarters, or trimesters, for example, depending on the institution and the country. In itslearning, the administrator manages terms from Admin >> Terms. Terms are added on organisation level. A profile setting determines whether a profile is allowed to manage terms (see Granting term management rights to a profile under How-tos below).

It is recommended that before you add a term, you add attendance categories and attendance codes. Important: You must have at least one code that indicates presence information.

Note: A term cannot be edited once it has been added for a course.

Daily sessions

A daily session is the total number of hours you have in a school day. There are two types of daily sessions: One (whole day) for organisations using a 24-hour clock and Two (AM/PM) for those using a 12-hour clock. The 24-hour clock is a convention of timekeeping in which the day runs from midnight to midnight and is divided into 24 hours, numbered from 0 to 23. The 12-hour clock divides the 24 hours of the day into two periods: the hours before noon (numbered 1 to 11, followed by ‘am’ for ‘ante meridiem’ (Latin for ‘before midday’) and the hours following that before midnight, followed by ‘pm’ (for ‘post meridiem’, Latin for ‘after midday’).

Perform counting for class in

Choose whether to count the class sessions in units or minutes. A unit could, for example, be a lesson or a period. If 'Count class in minutes' is selected, it is possible for a mentor to decide the default length of an individual class session in minutes.

Number of class hours per day

One (whole day): Using this session allows you to refer to the total number of hours in a school day – for example, from 08:00 to 16:00. The number of class hours per day would then be eight.

Two (AM/PM): The system of two daily sessions is used at schools that apply the 12-hour clock, or two daily sessions (for example, before and after lunch). It allows you to specify the number of class hours in the morning and afternoon/evening sessions. If the school day lasts from 8:00am to 4:00pm, you enter ‘4’ in the field Number of class hours in AM session, and ‘4’ in the field Number of class hours in PM session.

Default code indicating presence

As manually keeping account of who is present involves too much work, itslearning allows you to select a default code indicating that a learner is present. If nothing else is stated, all participants are assumed present. When the absence information for a course is sent to the mentor, itslearning automatically inserts the default code for presence in the attendance overview.

How-tos

Granting term management rights to a profile (administrator)

1. Click the Admin tab.
2. Click Profiles.
3. Click the edit icon under the profile for which you want to add term management rights.
4. Under Administration, check the box behind Manage terms.
5. Click Save.

Adding terms (administrator)

1. Click the Admin tab.
2. Click Terms.
3. Click Add term.
4. Enter information in the following fields:
   • Term name: The name that appears in lists and overviews.
   • Description: Short description of the term. Appears in lists and overviews.
   • Organisation: Usually a school in a hierarchy.
   • Start date: The date the term starts.
   • End date: The date the term ends.
   • Daily sessions: Choose whether to use a whole day or divide the term into AM and PM sessions.
     • One (whole day):
       1. Number of class hours per day: A number between 1 and 24.
     • Two (AM/PM):
       1. Number of class hours in AM session: A number between 1 and 12.
       2. Number of class hours in PM session: A number between 1 and 12.
       3. Default code for present: Select the code you want to appear by default when the participants are present.

5. Default code for present: As manually keeping account of who is present involves too much work, itslearning allows you to select a default code indicating that a learner is present. If nothing else is stated, all participants are assumed present. When the absence information for a course is sent to the mentor, itslearning automatically inserts the default code for presence in the attendance overview.

6. Perform counting for class in: Choose whether to count the class sessions in units or minutes. A unit could, for example, be a lesson or a period. If 'Count class in minutes' is selected, it is possible for a mentor to decide the default length of an individual class session in minutes.

7. Days in term: Check the boxes in front of the days for which you want this term to apply, normally Monday–Friday.

Deleting terms (administrator)

1. Click the Admin tab.
2. Click Terms.
3. Select the term(s) you want to delete.
4. Click Delete term.

Adding terms to a course (teacher)

1. Enter the course for which you want to add terms.
2. Click Settings.
3. Click Properties.
4. Click Add term. (If you get the error message No terms have been defined yet, your administrator must add a term. See above.)
5. Select a term and click Add.