User and access rights

1. Click the Admin tab.
2. Click Users and access rights.
3. Click Add new user.
4. Enter information in the following fields:

User information
First name	Required field: The first name of the user.
Last name	Required field: The last name of the user.
Username	Required field: Enter a username. The username can be based on the real name of the user, for example, "frankbeck", "frankb", a student number or similar.
Password	Enter a password for this user account. A password is automatically generated if you leave the password field empty.
Re-type password	Re-type the password from the step above.
Password change	Here you can decide whether or not users are allowed to change their passwords. The options are: Allowed: Users are allowed to change their passwords. Not allowed: Users are not allowed to change their passwords. Must change password on next login (changed to Allowed after login): Users are asked to change their passwords after the first login. After that, users are allowed to change their passwords.
Password never expires	Check this box if you never want the password to expire.
Select profile	Required field: Assign the new user to a profile. By default, there are profiles for guests, learners, teachers/employees, administrators and system administrators. Profiles can be added from Administration >> Profiles (site) >> Add site profile.
Hierarchy	Required field: Assign the new user to a hierarchy. A learner normally belongs to a class, while a teacher belongs to a section or department.

Personal information
E-mail address	Add the e-mail address of the user. This field is recommended since it can be used to send an automated welcome message with user name and password.
Date of birth	Enter the date of birth. Example format: 20/06/1977.
Cellular phone	Enter the cellular phone number of the user.
Phone	Enter the phone number of the user.
Address	Enter the address of the user.
Address	Enter the address of the user.
Postal code	Enter the postal code of the user.
Postal address	Enter the postal address of the user.

Account information
Synchronisation key	Field that is used when synchronising against administrative systems.
Content administrator	Check here if the user is allowed to manage content in the library.
Set when user account expires	If you want the user account to expire at a specified date, use the date picker to select the date.
Allow login from these IP addresses	You can specify one or more specific IP addresses from which this user is allowed to log in. Example format: 158.36.191.141,158.36.191.162 (Empty = all allowed) (a subnet mask can be defined using the CIDR syntax, for example, 158.36.191.0/24).
Send e-mail to user	Check this box to send a welcome message to this user when you click Save. The mail contains the username, the password, and the site to which the user belongs.

Note: Before importing parents, you should read this section, on importing parent users.

1. Click the Admin tab.
2. Click Users and access rights.
3. Click Import users from file.
4. Click the browse icon: to browse for the file you want to import. See the example above on which file formats you can import.
5. Specify the separator character in the file. This can, for example, be a comma, a semi colon or similar.
6. Click Next.
7. Select the fields you want to import in this overview (see the screenshot below). Select a profile in the Profile drop-down box. The headings from your file are available from a drop-down list. We have the following headings in our file: First name, Last name, User name, Class and E-mail. In the First name field, select the option from the drop-down list that corresponds with the heading in your import file. In this case we have used the heading "First name". Repeat this in the fields you want to import.
8. Click Finish. You are asked if you want to start importing.
9. Click OK.

1. Click the Admin tab.
2. Click Users and access rights.
3. Click Import users from file.
4. Click the browse icon: to browse for the file you want to import.

Specify the separator character in the file. This can, for example, be a comma, a semi colon or similar.

5. Click the browse icon to browse for the file you want to import. You can, for example, make the list in an Excel file and then export it to a semicolon-separated file that you can import into itslearning. When you make the file in Excel, you have to set it up as in the example below. Note: First name and Last name are mandatory. The field for the synchronisation key involves a unique identifier for a specific user. It is recommended that this identifier exists on a user. In the example below no new user should be added, but the users will be put into new hierarchy groups.
   
   
   
   
6. Select the fields you want to import. Select a profile in the Profile drop-down box. The headings from your file are available from a drop-down list. We have the following headings in our file: First name, Last name, Synch key, Level 1 and Level 2. In the First name field, select the option from the drop-down list that corresponds with the heading in your import file. In this case we have used the heading "First name". Repeat this in the fields you want to import.
7. Check the field that you want to have as your Synchronisation field. You can choose more than one field with which to synchronize.
   
   
   
   
8. Click Finish. You are asked if you want to start synchronising.
9. Click OK.