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Administration introduction

The administrator role

Every organisation must appoint people with the responsibility for maintaining structure, user accounts and bulletin boards in itslearning. These people are called administrators. If this responsibility is divided between several people, it may be practical to divide the total responsibility into various responsibility areas (see below). In small organisations, it is often practical that one person takes care of all administration tasks. In that case, an alternate should be prepared to assume the administrator role in case of sickness or other absence. All administrators have an Admin tab in the top menu:

Different administrator roles

The classification below is not an absolute rule, but suggests how your organisation can group the tasks of the administrator into different administration types.

System administrator

• Create administrators.
• Logs for data transfer from administrative systems.
• Licence statistics.
• Edit global settings.
• Edit profiles.

Administrator with responsibility for users, hierarchy and communities

• Create and manage hierarchies.
• Create and maintain users.
• Monitor communities.

Administrator with responsibility for news and information

• Manage bulletin boards.
• Publish news and information.

System administrator

The system administrator has superior responsibility for the structure of the site. It is recommended that the user account of the system administrator is used exclusively to change settings and get information that applies to the site as a whole.

If the system administrator also works as a teacher, all work with courses and educational activity should be done with another user account.

To keep the roles separated, the platform is delivered with a default setting preventing the system administrator from working with courses. The interface for system administrators only allows them to work with the administration of itslearning.

Administrator

Administrator rights are provided by the system administrator. This means that the system administrator and administrator cannot be the same person, but that the administrator profile is created based on the tasks the administrator is supposed to do. See Different administrator roles above. An administrator basically has two areas of responsibility:

• Administrate persons, hierarchies and communities for an organisational unit.
• Add content in the intranet, and information on the bulletin boards.

How-tos

Adding an administrator

To add an administrator, follow the instructions in Adding a user manually in the Users and access rights topic. In the Profile field, select Administrator or System administrator.

Assigning administrator rights to an existing user

If you want to assign administrator rights to an existing user, click the Admin tab and then Users and access rights. Search for the user to whom you want to assign administrator rights, and click the edit icon behind the user's name:

In the Select profile drop-down list, you can change the to an administrator profile.

Then select the tab Hierarchy at the top. Change the role from Teacher or Learner to Administrator in the hierarchy group for which you are responsible. If the user is not already in the group, you must use Add to hierarchy, search for the right group and select the role Administrator for the group.

Note: When a user is attached to the role Administrator for a hierarchy group, the user will inherit the right below this point. In practise this means that if a user is set with the role administrator at the top level of the hierarchy, he or she will be administrator for all users and the school/departments on the site.

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